2017 Bellevue Farmers Market Rules and Application
Online application is at the bottom of this page.
The Bellevue Farmers Market (BFM) is a community marketplace consisting of farm vendors and non-farm vendors.. The market is located at Red Caboose Park and is held every Friday from 3:30pm to 7:30pm (Dusk during the fall months). The 2017 market will run from May 12 to September 29.
Returning Vendors Must Complete An Application For The 2017 Season
Farm vendors who wish to sell at the market must agree to have their farm visited by a member of The BFM management staff. For a cooperative or collective, signage must be displayed for all of the farms represented in a vendor’s booth and product must be clearly defined as to which farm it originates.
All products sold by producers must be grown, raised, or produced within the Tennessee Valley region. Exceptions may be made for local merchants and will be reviewed and accepted/denied on a case by case basis. A Local merchant is defined as an existing and established business or organization within the Bellevue community, or immediately surrounding area.
Non-farm vendors must make the product they intend to sell. Non-farm vendor items may include soaps, candles, and other handmade items for personal use.
The BFM Management staff maintains the right to accept or deny any vendor. Acceptance will be at the discretion of management based on quality, origin of product, and relevance.
Due to Metro Park Regulations, we can only accept a limited number of craft (jewelry, clothing, woodworking, etc) vendors.
MARKET SETUP & TAKE DOWN
Vendors are required to be setup and ready for the market to open no later than 15 minutes prior to the market opening. Vendors will are NOT allowed to sell prior to the official market opening.
Vendors are required to stop selling at the official close of the market. All vendors must leave their selling area clean and free of any trash, boxes, or product. If the market has to clean up after you, you will be charged a fee of $15 that must be paid before you will be allowed to sell at the market again.
Vendors are required to stay at the market until it closes even if they have sold out. Exceptions may be made on a case by case basis, but must be approved prior to taking down your booth. Vendors are required to be packed up and loaded no later than 45 minutes after the market closes.
BOOTHS & REQUIREMENTS
Booth spaces are generally a 10’x10’ area. Vendors must supply their own tents (tents are required), tables, displays, chairs, etc. There is no electricity available at the market. Weekly vendors will generally be in the same location at the market.
All tents must be tied down with at least 5 lbs of weight for each corner. Cement blocks are not permitted due to tripping hazards and safety concerns. Tent stakes are also encouraged in conjunction with weights, but are not to be used in place of weights. Vendors are responsible for any damage caused to cars, patrons, etc..in the event their tent is blown by wind or storms.
All vendors must display signage or banners that clearly state the name of the business.
Subletting of space is strictly prohibited.
If you provide samples of your product, you must also provide trash receptacles for any refuse it may create.
Weekly booth fees are 10% of total sales or $20.00 (whichever is less). Vendors will complete a Total Market Sales Summary (TMSS) that is due with payment at the close of each market. Vendors will be emailed a receipt for booth fees the following business day. The TMSS will also serve as a “score card” to evaluate the supply and demand of the market.
The TMSS Form will additionally be used to determine the economic impact of the market for Bellevue.
Full Season – Full Season Vendors will agree to participate in the market every week for the entire season. A fine of $15 will be assessed for any market missed without proper notice given by the posted cancellation deadline. The fee is due prior to setting up the following week. Vendors that continually miss the market may forfeit their right to participate in the market. All full season vendors will agree to the terms above and will be on a contract with the market. Contracts will be sent at the close of the application time frame and upon vendor selection.
Monthly Vendors – Monthly Vendors will participate once per month between May 12 and September 29. Monthly vendors will be required to list the dates they wish to attend once accepted to the market. If a vendor misses more than 1 scheduled market without proper notice, they may forfeit their right to participate in the market.
Single Month Vendor – Single Month Vendors will select one month between May 12 and September 29 to participate in the market. All Single Month vendors will agree to the terms above and will be on a contract with the market. Contracts will be sent upon vendor selection.
Seasonal Vendor – Seasonal vendors will only participate while their product is in season (Example – strawberries, peaches, pumpkins, etc…)
Weekly Market Cancellation Deadline – The proper cancellation notice deadline will be 1:00 pm the Thursday before each market. Notice must be given by phone call/voicemail. This will give the market enough time to contact a like vendor on the waiting list in order to replace you for that week’s market.
The market will be held rain or shine. In the event of severe storms, the market may be cancelled. All vendors will be contacted by phone, and the public will be notified by social media and our website. BFM management will try to make the call as early as possible in order to give everyone proper notice.
Vendors must provide proof of general liability coverage and name the market as an additional insured party. Proof of insurance will be due within one week prior to start of the 2017 market season. We suggest www.farmersmarketinsurenow.com.
HEALTH & SAFETY
Each vendor is responsible for following all state and federal regulations that govern the production, labeling, sampling, or safety of the product the vendor has for sale at the market. Failure to comply may result in the revocation of rights to sell at the market.
All processed foods must comply with all applicable state and federal health and safety regulations. A copy of the commercial kitchen or domestic kitchen certificate must be displayed in the booth at all times. Proper labeling must be used on all packaging.
“Non-Potentially Hazardous Food” and “Potentially Hazardous Food” must adhere to the individual guidelines as described in the Tennessee Department of Agriculture’s Farmers Markets Compliance Guide
- Pricing of goods sold at the BFM is the responsibility of the vendor. To maintain the integrity of the marketplace, items should be priced at a fair market value. Dishonest, fraudulent, and deceptive merchandising or collusion to set prices among vendors may be grounds for dismissal from the event, and also forfeiture of the right to conduct business at the BFM.
- Vehicles and trucks are only allowed in the market area for unloading/loading before and after the BFM is open. During the hours of operation and while the BFM is in progress, all vehicles must remain in the designated parking areas. They are not permitted as part of the booth.
- Vendors that bring small children to the market must insure that the conduct of the children is not disruptive to customers or other vendors.
- You may only sell items that you list on your application.
- Vendors may not bring domestic pets or other animals to the market. The sale of live animals is strictly prohibited.
- The BFM management has the authority to change the market hours on special occasions.
Download PDF – TN Dept of Agriculture Farmers Market Compliance Guide